{"id":11893,"date":"2025-05-19T18:54:29","date_gmt":"2025-05-19T16:54:29","guid":{"rendered":"https:\/\/www.kloepfel-magazin.com\/?p=11893"},"modified":"2025-05-19T18:54:50","modified_gmt":"2025-05-19T16:54:50","slug":"case-study-interim-management-in-procurement-at-an-automotive-supplier","status":"publish","type":"post","link":"https:\/\/kloepfel-magazin.com\/en\/cases-en\/case-study-interim-management-in-procurement-at-an-automotive-supplier-11893\/","title":{"rendered":"Case Study: Interim Management in Procurement at an Automotive Supplier"},"content":{"rendered":"

Transformation of a Procurement Department Under High Pressure<\/strong><\/h2>\n

To stabilize the strategic procurement of an automotive supplier under extreme time and cost pressure and to reposition it for the long term, an experienced interim manager was brought in via Kloepfel Consulting. The task was clear: the existing team needed professional support, guidance, and operational relief. Working alongside an interim head of procurement also appointed by Kloepfel, the manager assumed a key role in the department\u2019s development.<\/em><\/p>\n

Rapid Placement in a Complex Role<\/h3>\n

The interim manager role was designed as a \u201cplayer-coach\u201d position. This meant not only analyzing and advising but also actively participating, leading, and providing hands-on support. This blend of strategic guidance and practical execution required a high degree of experience, flexibility, and interpersonal skills. The position was filled remarkably quickly\u2014within just four to five weeks. Given the project\u2019s complexity, this short lead time highlights the strength of Kloepfel Consulting\u2019s established network.<\/p>\n

Why Interim Management Was Needed<\/h3>\n

The deployment became necessary due to significant pressure on the procurement team and structural weaknesses. Of the six strategic buyers, three were interim staff themselves. The remaining permanent employees lacked some of the required expertise, particularly in areas like negotiation preparation, data analysis, and structured category management. Heavy operational workloads left little time for strategic tasks. At the same time, corporate headquarters was exerting intense pressure for cost savings and efficiency. An interim manager was needed to provide expertise, establish structure, and build trust within the team.<\/p>\n

Comprehensive Tasks \u2013 Operational Relief and Strategic Transformation<\/h3>\n

The interim manager took on a wide range of responsibilities. A key focus was analyzing existing processes, data, and structures to increase transparency, identify inefficiencies, and establish new standards. In parallel, the manager supported daily operations\u2014handling tenders, reviewing technical drawings, and preparing documentation. However, the focus wasn\u2019t just on doing the work but on training and empowering the team through classic \u201con-the-job\u201d coaching.<\/p>\n

A major milestone was the development of a category strategy. In workshops with the buyers, goals were defined, savings potentials identified, and realistic implementation plans developed. Particular care was taken to involve the team without overburdening them, while consistently aligning with corporate requirements. Another key focus was the optimization of technical collaboration with production sites. For example, a technical pre-analysis of aluminum die-cast parts was conducted to identify the production potential of the plants and to enable more informed decision-making. Ultimately, more than 80 components were to be redistributed to global manufacturing sites as part of an insourcing project to increase plant utilization.<\/p>\n

On the initiative of the interim team, a new role was also created: a cost calculator. Although standard in the automotive industry, this position hadn\u2019t previously existed at the company. The new colleague conducted cost analyses of components and generated annual savings of over \u20ac1.2 million\u2014a measurable success with a direct impact on procurement performance.<\/p>\n

Challenges – High Pressure, Low Trust, and Inefficient Structures<\/h3>\n

The challenges were numerous: besides the high cost pressure, the procurement team faced enormous operational demands, leaving little room for strategy. Initial skepticism toward the external manager\u2014common when outside experts are brought in\u2014had to be overcome. Internally, the department\u2019s organizational structure had grown over time but was no longer fit for purpose. Redesigning the org chart in collaboration with the interim head of procurement was a crucial step toward greater efficiency and clarity.<\/p>\n

Results \u2013 Measurable Savings and a Stronger Team<\/h3>\n

Although no specific savings targets were set, the targeted actions led to significant results. In addition to the savings achieved by the new cost calculator and improved reporting, a solid foundation was laid for long-term procurement success. Reorganizing the department, redefining the buyers\u2019 roles, strengthening team capabilities, and improving coordination with headquarters made the procurement function more resilient and future-ready.<\/p>\n

Another sign of success: the interim head of procurement received high internal recognition and was even asked by HR to consider a permanent role, which he declined to continue working as an interim professional. This demonstrates the high level of trust the interim team built\u2014both within the workforce and at the executive level.<\/p>\n

Employee Reactions \u2013 Trust, Motivation, and Stability<\/h3>\n

Despite initial hesitation, a positive relationship quickly developed between the interim manager and the existing team. Employees recognized the benefits\u2014both professionally and personally. Close collaboration, shared goals, and practical daily support fostered real trust. The team gained confidence and motivation. Thanks to the new structure and clearer processes, stability returned to procurement\u2014an essential factor in withstanding ongoing external pressure.<\/p>\n

Collaboration and Integration \u2013 Fast, Open, and Collaborative<\/h3>\n

The interim manager integrated quickly into the department. His \u201cplayer-coach\u201d role enabled close collaboration on equal footing. A partnership-based approach with employees was essential. Processes weren\u2019t imposed top-down but were developed jointly. This fostered team acceptance and encouraged identification with the changes.<\/p>\n

Conclusion: An Interim Project with Sustainable Impact<\/h3>\n

The interim management project at the automotive supplier proved highly effective for several reasons. The company was able to bring in expertise quickly to bridge operational bottlenecks while simultaneously initiating strategic transformation. The combination of operational support, coaching, and structural realignment resulted in measurable savings and a significant professionalization of procurement.<\/p>\n

Thanks to close integration, team trust, and a pragmatic approach, a genuine cultural shift was initiated\u2014without the need for lengthy change processes. This case clearly illustrates the effectiveness of interim management\u2014when implemented professionally and embedded properly in the organization.<\/p>\n

Interview with Sascha Kramer, Project Lead and Manager at Kloepfel Consulting<\/strong><\/p>\n

\"\"
Sascha Kramer, Project Lead and Manager at Kloepfel Consulting<\/figcaption><\/figure>\n
Do you want to future-proof your procurement and save substantial costs? Need an interim manager? Then schedule a non-binding consultation with our experts.<\/div><\/div>\n

Contact:<\/strong><\/p>\n

Kloepfel Group
\nDamir Berberovic
\nTel: +49 211 941 984 33 | Email: rendite@kloepfel-consulting.com<\/p>\n","protected":false},"excerpt":{"rendered":"

Transformation of a Procurement Department Under High Pressure To stabilize the strategic procurement of an automotive supplier under extreme time and cost pressure and to reposition it for the long term, an experienced interim manager was brought in via Kloepfel Consulting. The task was clear: the existing team needed professional support, guidance, and operational relief.<\/p>\n","protected":false},"author":2,"featured_media":11895,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[78],"tags":[],"class_list":{"0":"post-11893","1":"post","2":"type-post","3":"status-publish","4":"format-standard","5":"has-post-thumbnail","7":"category-cases-en"},"yoast_head":"\nCase Study: Interim Management in Procurement at an Automotive Supplier | Kloepfel Magazin<\/title>\n<meta name=\"description\" content=\"An experienced interim manager from Kloepfel Consulting stabilized the procurement department of an automotive supplier under high pressure \u2013 with a clear strategy, operational relief, and sustainable structural improvements.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" 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